Vendor credit

A vendor credit is money a vendor owes you back, such as for a return or an overcharge. You use it to pay down a bill instead of paying cash.

Vendor Credit isn't in the menu. Open it with the receipt icon at the top of the Vendors page, or start a new credit from + New › Vendor credit, or from a vendor's own page with Add credit.

The top of the page

1. 1Search filters the list as you type.
2. 2New vendor credit opens a blank credit (see Entering a credit).
3. 3More options: print or export the list, show or hide the stat band, and choose columns, page size and row height.
4. 4‹ Vendors goes back to the Vendors list.
5. 5The stat band: Direct credit (credits you entered), Unapplied payment (payments to a vendor that weren't matched to a bill) and the Total credit balance of both.

The list

1. 1All, Open (credit left to use) and Applied (used up).
2. 2The date filter sets the range. It starts at This year.
3. 3Type: Direct Credit for a credit you entered, or Unapplied Payment for an overpayment.
4. 4Status: Open while some credit is left, Applied once it is used up.
5. 5Remaining Credit: what's still there to use.
6. 6The row's ⋮ menu (below).

No., Vendor, Date and Total fill in the rest. Click a row to open the credit.

1. 1Delete removes a credit that hasn't been applied to anything.

Entering a credit

1. 1Vendor: who owes you the credit.
2. 2Credit date: the date it posts.
3. 3Item returned (optional): for an inventory item you sent back. It takes the stock off your shelf and out of Inventory Assets.
4. 4Expense category: the account the credit reduces, such as the one the original bill posted to.
5. 5Amount: the credit's value.
6. 6Memo: a note for your records.
7. 7Tick Apply this credit to an open bill now to choose one of the vendor's open bills and lower its balance straight away.
8. 8Create saves the credit.

Using a credit later

A credit with something left can be used whenever you like:

• Open the credit, choose one of the vendor's open bills and the amount, and click Apply credit.
• Open the bill and click Apply credit at the top.
• On the vendor's page, choose Create › Apply credit.

The amount can't be more than the credit left or the bill's balance. To cancel a bill entered by mistake, open it and choose More › Reverse with a vendor credit.